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Northwestern Collaboration Services Initiative: Project Status - Phase One

Status Period

Period Start Date: 2/13/2012
Period End Date: 5/04/2012

Cost performance

0% under budget

Schedule performance

0% behind schedule
Collaboration Services Project Phase 1 Timeline

Issues requiring management attention

Changes to scope, schedule, cost during this period

Major problems encountered and planned action to resolve

Issues identified this period and required action

Major accomplishments

User Mailboxes Migrated to Microsoft Exchange: 19903

Major accomplishments scheduled for next time period

Milestone Report

Milestone Due Date Status Notes
Identify Stakeholders 7/30/2010 Complete  
Identify Management Team 7/30/2010 Complete  
Identify Project Team 7/30/2010 Complete  
Identify Communication Channels 7/30/2010 Complete  
Coordinate 2010 Calendars 7/30/2010 Complete  
Roles And Responsibilities Document 8/4/2010 Complete  
Draft Scope Document 8/4/2010 Complete  
Scope Review Meeting 8/6/2010 Complete  
Scope Document Approval 8/11/2010 Complete  
Draft Functional Requirements Document

8/18/2010
New Date: 9/3/2010

Complete  
Functional Requirements Review Meeting 9/20/2010 Complete  
Functional Requirements Document Approval 9/27/2010 Complete  
Draft Project Plan 9/27/2010 Complete  
Project Plan Review Meeting 9/30/2010
New Date: 10/5/2010
Complete  
Project Plan Approval 9/1/2010
New Date: 10/15/2010
Complete  
SharePoint Servers for IT Documentation 9/1/2010
New Date: 10/8/2010
Complete  
Microsoft Exchange Design Review 9/17/2010 Complete  
Sandbox Architecture 9/28/2010 Complete  
Sandbox Hardware Procurement Initiated 9/28/2010 Complete  
Weekly Collaboration Services Project Meetings With Implementation Teams 10/5/2010 Complete  
QA Architecture Design 10/5/2010 Complete  
Production Architecture Design 10/5/2010 Complete  
Microsoft Active Directory Design Review 10/8/2010 Complete  
Certification Of Overall Design 10/10/2010 Complete  
Monthly Collaboration Services Project Meetings With Executives 10/27/2010 Complete  
QA Hardware Procurement Initiated 11/03/2010 Complete  
Production Hardware Procurement Initiated 11/03/2010 Complete  
Sandbox Installation and OS install 11/01/2010 Complete  
Obtain quotes for Collaboration servers 11/18/2010 Complete  
Obtain quotes for Collaboration email storage 11/18/2010 Complete  
Sandbox application software installations 11/22/2010 Complete  
Documentation for desktop client installs 11/30/2010 Complete  
Determine which company will be used for SSL certificates 11/30/2010 Complete  
Sandbox application software configurations 11/30/2010 Complete  
Purchase Collaboration servers 12/07/2010 Complete  
Purchase Collaboration email storage 12/07/2010 Complete  
Equipment delivery 1/07/2011 Complete  
Test auto-discovery feature for Outlook 1/14/2011 Complete  
Build and configure Servers (Production) 1/24/2011 Complete  
Build and configure SANs (Storage configuration) (Production) 1/24/2011 Complete  
Quest Collaboration Services for Active Directory 1/28/2010 Complete  
Transend Migrator for server and desktop email migration 1/28/2010 Complete  
Determine Active Directory Features 1/28/2010 Complete  
Determine Exchange Features 1/28/2010 Complete  
Determine SCOM Features 1/28/2010 Complete  
Determine Blackberry Features 1/28/2010 Complete  
Determine Symantec BrightMail Features 1/28/2010 Complete  
Determine Forefront Features 1/28/2010 Complete  
Determine ActiveSync Features 1/28/2010 Complete  
Create and present LUNs (Production) 1/28/2011 Complete  
Migration of Meeting Maker data documentation 1/30/2011
New Date:
3/21/2011
5/2/2011
6/11/2011
Complete

Still working thru POC, decision will be made on 5/2 whether we can move forward with a migration tool.

Issues with the migrated data, one more test on 6/11. In the event that this software solution does not prove to be viable, instructions and assistance will be provided to facilitate a manual transfer of data on a user-by-user basis.

Server installation and configuration (Production) 2/04/2011
New Date:
3/14/2011
Complete Issues with Dynamic DNS and firewall appliance.
Decision on which SPAM solution will be used 2/15/2011 Complete  
Connect to network 3/1/2011
New Date:
3/14/2011
Complete Issues with Dynamic DNS and firewall appliance.
Connect to storage (Production) 3/1/2011 Complete  
OS Installations 3/1/2011 Complete  
Install and configure virtualization software (Production) 3/3/2011 Complete  
SQL server installation (Production) 3/16/2011 Complete  
Production AD upgrade (Production) 3/14/2011 Complete  
Configure AD site (Production) 3/14/2011 Complete  
Install AD servers (Production) 3/14/2011 Complete  
Prepare AD Schema (Production) 3/14/2011 Complete  
Build and configure Servers (Development) 3/14/2011 Complete  
Build and configure SANs (Storage configuration) (Development) 3/14/2011 Complete  
Create and present LUNs (Development) 3/14/2011 Complete  
Server installation and configuration (Development) 3/14/2011 Complete  
Connect to storage (Development) 3/14/2011 Complete  
Install and configure virtualization software (Development) 3/14/2011 Complete  
Install CAS/HUB Servers 3/21/2011 Complete  
Install Mailbox Servers 3/21/2011 Complete  
Install Edge Servers 3/21/2011 Complete  
Install ancillary servers 3/21/2011 Complete  
Install SCOM servers 3/21/2011 Complete  
Install Blackberry servers 3/21/2011 Complete  
Install Load Balancing and VLAN's (Production) 3/21/2011 Complete  
Configure Exchange roles 3/26/2011 Complete  
Configure DAGs 3/26/2011 Complete  
Configure Mail databases 3/26/2011 Complete  
Configure Mail Routing 3/26/2011 Complete  
Configure Client Access 3/26/2011 Complete  
Configure Edge and Edge Subscriptions 3/26/2011 Complete  
Configure SCOM 3/26/2011 Complete  
Configure Blackberry 3/26/2011 Complete  
Generate build documents 3/31/2011 Complete  
Configure Load Balancing and VLAN's (Production) 3/31/2011 Complete Issues with setting up configuration. Delayed because of VLAN setup. Not expected to change timeline.
Install and configure virtualization software (Development) 3/31/2011 Complete  
Install and configure Transcend migration tool for email 4/22/2011 Complete  
Install CAS/HUB Servers (Development) 4/22/2011 Complete  
Install Mailbox Servers (Development) 4/22/2011 Complete  
Install Edge Servers (Development) 4/22/2011 Complete  
Install ancillary servers (Development) 4/22/2011 Complete  
Install SCOM servers (Development) 4/22/2011 Complete  
Install Blackberry servers (Development) 4/22/2011 Complete  
Install Load Balancing and VLAN's (Development) 4/22/2011 Complete  
Change Management Process 4/29/2011 Complete  
LoadGen Testing of Production Environment 4/29/2011 Complete  
Configure Exchange roles (Development) 5/27/2011 Complete  
Configure DAGs (Development) 5/27/2011 Complete  
Configure Mail databases (Development) 5/27/2011 Complete  
Configure Mail Routing (Development) 5/27/2011 Complete  
Configure Client Access (Development) 5/27/2011 Complete  
Configure Edge and Edge Subscriptions (Development) 5/27/2011 Complete  
Configure SCOM (Development) 5/27/2011 Complete  
Configure Blackberry (Development) 5/27/2011 Complete  
Configure Load Balancing and VLAN's (Development) 5/29/2011 Complete  
SLA's Document 5/29/2011 Complete  
Disaster Recovery Document 5/29/2011 Complete  
Define Address Lists 5/31/2011 Complete  
Define Distribution Lists 5/31/2011 Complete  
Define Resource Lists 5/31/2011 Complete  
Disaster Recovery Testing of Production Environment 6/3/2011 Complete  
Penetration Testing (Security) of Production Environment 6/3/2011 Complete  
Meeting Maker Migration of Users 6/08/2011 Complete  
Meeting Maker Migration of Calendar Data 6/11/2011 Complete  
Daily Migration of Users 6/18/2011 Complete  
DPM Backup Installation 6/18/2011 Complete  
Org Mailbox Migration 8/26/2011 Complete  
Daily Migration of Users 12/19/2011 Complete  
Upgrade Qatar to Exchange 2010 from 2007 4/15/2012 Complete  
Complete VM Configuration Matrix (Qatar) Sun 2/26/12 Complete  
Create Production VMs (Qatar) Sun 3/4/12 Complete  
Install Symantec Brightmail vApp (Qatar) Sun 3/4/12 Complete  
Install and configure storage (Qatar) Sun 3/4/12 Complete  
Install and configure OS (Qatar) Sun 3/4/12 Complete  
Configure Firewall for Production VMs (Qatar) Sun 3/4/12 Complete  
Configure DC's (Qatar) Fri 3/16/12 Complete  
Install application software (Qatar) Fri 3/16/12 Complete  
Install TMG software (Qatar) Fri 3/16/12 Complete  
Configure application software (Qatar) Mon 3/19/12 Complete  
Install Certificates (Qatar) Mon 3/19/12 Complete  
TMG Load Balancing (Qatar) Mon 3/19/12 Complete  
Configure Symantec Brightmail (Qatar) Mon 3/19/12 Complete  
AD Trust (Qatar) Tue 3/6/12 Complete  
Install SEP (All Windows VMs) (Qatar) Fri 3/30/12 Complete  
Configure Network of Mailbox Replication (Qatar) Fri 3/30/12 Complete  
Install Backup clients and configure backup Job (Qatar) Mon 4/2/12 Complete  
Build and configure VIRF (Qatar) Thu 3/15/12 Complete  
Mail Routing - Send and receive connectors (Qatar) Thu 3/15/12 Complete  
Create script to migrate user accounts (Qatar) Mon 3/12/12 Complete  
Create script to migrate dlist (Qatar) Mon 3/12/12 Complete  
Create script to migrate user room mailboxes (Qatar) Mon 3/12/12 Complete  
Create script to migrate user resources (Qatar) Mon 3/12/12 Complete  
Create script to migrate user contacts (Qatar) Mon 3/12/12 Complete  
Provisioning process (Qatar) Wed 3/14/12 Complete  
Create Call Manager Service account in ADS (Qatar) Thu 3/22/12 Complete  
Load Gen Testing (Qatar) Fri 3/23/12 Complete  
DR Failover Testing (Qatar) Fri 3/23/12 Complete  
Bandwidth Test (Qatar) Fri 3/23/12 Complete  
Migrate distribution lists (Qatar) Thu 3/22/12 Complete  
Migrate all user contacts (Qatar) Thu 3/22/12 Complete  
Migrate all NUQ users mailboxes to NU Collaboration Sat 4/7/12 Complete  
Migrate all NUQ shared mailboxes to NU Collaboration Sat 4/7/12 Complete  
Migrate / copy Room mailboxes Fri 4/6/12 Complete  

Last Updated: 17 July 2015

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