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Collaboration Services: Creating Custom Tabs in Outlook 2010

In Outlook 2010 you can create custom tabs for displaying parts of the Ribbon that you use most often, thus creating a less cluttered look.

Create a Custom Tab

  1. Click on the File tab of the Ribbon and choose Options.

    The File tab of Outlook 2010. The Options button is selected.

  2. In the Outlook Options window, click on Customize Ribbon.

    The Outlook Options window. The Customize Ribbon option should be selected.

  3. On the right side bottom of the Options window, click New Tab. A New Tab (Custom) will be created.

    The Options window. At the bottom, the button New Tab should be selected.

  4. To rename the tab, click on the tab and click Rename…  and a “Rename” window will open. Type a name for the tab and click OK. In the example below, the tab was renamed “Sample Tab”.

    The Rename window after selecting the newly-created tab and hitting Rename. An appropriate new tab name should be entered in the Display Name field.

  5. After the tab has been renamed, it will show up in the list under Main Tabs.  A New Group has been created by default – repeat the above process to rename your new group. You can now begin to add commands to your newly created tab. To add commands:
  6. Click the New Tab.
  7. Click on a command from the list on the left, and then click Add.  The new command will appear under the New Tab.
  8. When you are done adding commands, click OK.
  9. The following commands were added to the newly created Outlook Simple tab:
    • New E-Mail.
    • New Appointment, Meeting, New Task, New Contact.
    • Manage Rules and Alerts.
    • Address Book.

    The Customize Ribbon window. The desired commands on the left should be selected, and then the Add button should be clicked, which will add the command to the selected new tab.
  10. Your new tab will now show in the Ribbon and when you click on it you will only see the commands that you selected. You can use this tab all the time, and keep things a little simpler in Outlook.

    The newly-created tab showing up in Outlook 2010.

Repeat this process to organize more of your resources.

Last Updated: 1 November 2011

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