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Document Management Tool Support (OnBase)

As University business processes move away from paper-based assets, there is a growing need for online document management solutions that fit the disparate needs and resources of various University schools, centers, and central units.

OnBase is a document management system with workflow capabilities. It allows users to take paper out of the file cabinet and store it as images on servers where the content can be accessed regardless of the user’s location.

OnBase offers a wide range of features to help standardize electronic document management processes. With the ability to create online forms and options to integrate with other enterprise systems, OnBase can facilitate increased productivity and efficiency.

Many units at Northwestern are already using OnBase, some of them for more than 10 years. With a strong, established base of OnBase administrators across the institution, new units looking at OnBase have an abundance of support in getting projects up and running. A campus license agreement greatly reduces the cost and complexity for new units that would like to start using the system.

OnBase solutions already in place include a contract management system, alumni gift and correspondence repository, automated student employee application and hiring process, and an incident report application that can be accessed from mobile devices by Facilities Management workers in the field.

Request a Consultation

If you would like more information about OnBase, or would like to discuss how your unit might leverage the tool, please contact OnBase Administrator Christopher Fowler: .

Last Updated: 21 December 2017

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