Skip to main content

Collaboration Services: Create an E-mail Signature in Outlook 2011

  1. Click on the E-mail icon. A new e-mail window will open.

    The E-mail option in the Ribbon.

  2. Click the Signature icon and select Edit Signatures.

    The Signature icon in the New E-mail Ribbon, indicated by a small piece of paper and a pen. From the menu, the Edit Signatures... option should be selected.

  3. Click the plus sign to add a new signature to the list.
  4. Double click the name of the new signature (Untitled by default) and type a new name for your signature.
  5. Type your signature in the signature window. If you have an existing signature from another program, you can copy-paste.
  6. Click on Default Signatures. The default signature screen will open.

    The Signatures window. The newly-created signature should be selected. In the Signature text box to the right, the desired signature should be entered.

  7. Click in the Default signature column next to the account labeled Northwestern, and select your new signature from the drop down list.
  8. Click OK. The Default Signature window will close.

    The Default Signatures window. Next to the Northwestern or other desired account, in the default signature column, the desired signature should be selected from the dropdown menu.

  9. Click the red x to close the signature window. The next time you create a new mail message, your default signature will automatically appear.

Last Updated: 2 November 2011

Get Help Back to top