SAFER
Northwestern IT has partnered with Weinberg College IT to provide SAFER (Sensitive Administrative Files E-Registry). SAFER is an application that interacts with Box to offer a more secure process for managing permissions to folders that contain sensitive data. Sharing on SAFER-protected folders is locked down such that permissions can only be changed after Stewards submit SAFER Request Forms.
Features and Benefits
- Enables Northwestern Box to support the upload of legally/contractually restricted files, such as HIPAA, PII, PHI, and other restricted data
- Notifications to Directors for significant alterations to folder structures and Steward replacements
- Detailed audit log of permissions changes on SAFER folders
- Reduced risk of unnecessary file movement and unauthorized sharing of data
- Increased awareness of the location and nature of sensitive data
How it Works
SAFER can be applied to an entire folder structure or a separate folder dedicated to sensitive data, referred to as the SAFER share. Once a folder is registered in SAFER, SAFER locks down the folder to prevent collaborators who are not Stewards from inviting additional collaborators. The “Invite Collaborators” option in Box is greyed out for these folders. SAFER requires that two Stewards approve every permission change on SAFER-registered folders with SAFER Forms.
When a folder is registered in SAFER, SAFER becomes the owner of the folder, and any co-owners of the folder are lowered to Editors.
- For more information on Box permissions, see Box Support: Permissions.
- For information about SAFER roles, see Understanding roles in SAFER.
Available To
- Faculty, staff, researchers can request SAFER
- Once a folder is registered in SAFER, Stewards can add any Northwestern Box or Box.com user as a collaborator to a folder
- Initial set-up of SAFER for a unit or department must involve an individual’s local IT group
How to Request Service
Email consultant@northwestern.edu to request SAFER for your department. In this email, you will need to provide:
- A desired display name, email address, and between one and three owners for your SAFER NetlD
- The name of your existing Box Organizational Account, if applicable
- The names of your SAFER Stewards, Directors, Organizational Admin(s), and Business Officer(s)
For more information, view the SAFER Getting Started Guide.
Cost
No cost
Last Updated: 20 December 2018
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