Audience:

All members of the Northwestern Community and users of the University network.

Definition:

Individuals and groups who may receive electronic mail and other services from Northwestern University Information Technology (NUIT).

Policy Statement:

The following groups are identified as eligible to receive network services from Northwestern University Information Technology (NUIT). Any applicant for network services not described below should be referred to the vice president for information technology or designee, who will coordinate a decision on that particular case.

• Students: All full-time undergraduate, graduate students, and medical residents without restriction. Part-time students and continuing education students may receive network privileges subject to the policy guidelines of their school. Documentation may be required for certain graduate students and for late- or mid-quarter enrollees.
• Faculty: Full-time faculty without restriction. Part-time faculty, faculty with temporary or cyclical appointments, visiting faculty, contributed-service faculty, and instructors may receive network privileges subject to the policy guidelines of their school. Documentation may be required for new appointments.
• Full-time regular part-time staff: All regular, nonfaculty, University employees without restriction. Documentation may be required for newly hired staff.
• Retired faculty and staff: Staff and tenured faculty retired from the University may receive network privileges without restriction.
• Temporary employees, visitors: Temporary University employees may receive network privileges at the request of the employing department. Post-doctoral fellows and visiting scholars may receive network privileges at the request of a department chairperson. Documentation is required.
• University organizations: Departments, committees, and other logical focal points of business communication within the University may receive network privileges to conduct their business, especially as it applies to communicating officially outside the University. Access should be confined to a minimum number of users. Documentation is required.
• Student organizations: Student organizations recognized by the Associated Student Government may receive an alias. Documentation is required.

• Primary affiliates: Faculty, staff, and students of the following affiliate organizations may receive network privileges without restriction. Documentation may be required.

  • Garrett-Evangelical Theological Seminary
  • Seabury/Western Theological Seminary
• Secondary affiliates: Faculty, staff, and students of the following affiliate organizations may receive network privileges as granted by an established administrative process between the affiliate and the University:
  • Rehabilitation Institute of Chicago
  • Children's Memorial Hospital
  • Evanston Hospital Corporation
  • Northwestern Medical Faculty Foundation

Because the University extends network privileges for scholarship and university business purposes only, some groups are excluded. These groups should find commercial providers of similar services:

• Tenants of the Northwestern University/Evanston Research Park
• Spouses and family members of faculty, staff, students, retirees, or affiliates
• Alumni
• Visiting students
• Commercial enterprises
• Other universities, colleges, and community colleges
• Elementary and secondary schools
• Governmental agencies
• Other nonaffiliates

Background Issues:

If an individual is not currently staff, faculty, or a registered student of the University, then he or she must be sponsored by an appropriate office of the University in order to receive network privileges. The documentation required varies upon the situation:

• Newly registered students who are as yet not in the Registrar's databases may present a registration receipt as proof of student status.
• Newly appointed faculty, or visiting faculty, may present an appointment letter as proof of faculty status.
• Departmental and student organization mail addresses must be requested in writing by the chairperson.
• In all other cases, this sponsorship must be a written memo from a dean, vice president, director, or department chairperson that includes:
  • the person's name and a description of the appointment
  • the person's Northwestern University ID number
  • the length of the person's appointment

Original Issue Date:

Revision Dates:

May 2008